Instructions for permission letters:
- Be sure to include your return address, telephone and fax numbers, and date at the top of the letter.
- Spare no effort in confirming the exact name and address of the addressee. Call the person to confirm the copyright ownership.
- State clearly the name of your university and your dissertation's title.
- Describe precisely the proposed use of the copyrighted material. If necessary or appropriate, attach a copy of the quotations, diagrams, pictures, and other materials. If the proposed use is extensive, such as the general use of an archival or manuscript collection, describe it in broad and sweeping terms. Your objectives are to eliminate any ambiguities and to be sure the permission encompasses the full scope of your needs.
- The sample signature form at the end of the sample letter is appropriate when an individual grants the permission. When a company, such as a publishing house, is granting permission, use the following signature format:
Permission to use granted by: Dr. William Savage, Director of Dissertations Publishing, UMI (May 13, 1998)